Personal Trainings (PT)

Contents:

Introduction
How to create personal trainings calendar?
How to create and charge personal training memberships training packages
How to configure the visibility of personal training for members
How to define the rules of bookings and cancellation for personal trainings
How to remind gym members about upcoming training sessions

Personal trainings

In WodGuru you can plan the availability of trainers and use the schedule as a calendar for personal trainings.

How to create personal trainings calendar?

We create it in the same way as recurring classes, i.e.:

In Settings > Team we create a crew member account
In Settings > Classes types we add classes, e.g. called "Personal training" (we can also create classes called e.g. "Personal training with John" and give those classes separate color)
In Settings > Classes we create grid of recurring classes, setting the number of available places in classes to 1.

When it comes to classes, which maximum numer of attendants is 2 or 1, you will be able to see the name and last name of the person who booked a class. So when it comes to PT it's gonna be easier for you to check with whom you're supposed to meet on the training 😉

How to create and charge personal training memberships / training packages?

Training classes are charged in the same way as in any session-based membership - after booking a place in the training schedule.

Here's more info about session-based memberships: Session based memberships
And about how absences are handled: Absences - when is the session charged and when is it not?

How to configure the visibility of personal training for members?

If we want only people who have purchased personal trainings to see the training schedule, we can set it as follows:

Public schedule - i.e. visibility of classes for people who are not logged in: Gym's public schedule
Schedule for logged in people: Classes visibility for members

You can also completely hide specific classes from gym members - then only coaches can register their students for trainings. You will find this option when creating recurring classes, at the very bottom of the settings for specific classes, in the "Classes" section!

How to define the rules of bookings and cancellation for personal trainings?

You can automate many things related to bookings/cancellations, e.g.:

Automatic cancellation of training if no one books a class by a certain time before it starts
Recurring bookings for classes - so that each purchase of a training package / membership results in booking set of slots in the trainer's calendar
Minimum time to cancel a training (you edit given recurring classes in Settings > Classes) - so that the client can cancel the bookings, e.g. no later than 6 hours before the start.

You can also enable an absence fee and/or a booking ban for members who miss their session. To do this, go to Settings → Bookings, enable the wallet module, and configure the absence fee. If you set a ban, the system will block further bookings for the specified period after a no-show

How to remind gym members about upcoming training sessions?

We encourage them to use the app and check the "My bookings" tab.

Additionally, you can also use e-mails and text messages, which will automatically notify them about the upcoming training: Automation of sending email and SMS messages

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Updated on: 05/12/2025