Creating memberships

Everything you need to know about creating memberships.

Introduction

Memberships are an important part of the puzzle. A membership describes the condition of a member at your gym. It informs how many days he can go to classes or how many classes are available for him.

Information about the validity of membership can be found in many places at your version of WodGuru as well as in the member's app.

You can manage memberships at Memberships tab.
On that page, you can create, delete, and edit all of the memberships available at your gym.

Created memberships are the basis for sale in your club. If you use online payments, here you can find out how the gym member can buy his own membership.

Types of memberships

In WodGuru, we have two types of memberships:

Time based

We define for how much time a member has access to classes from the moment of purchasing a membership.
Example: monthly membership. You buy the membership on 14th Aprill and you have access by 13th May inclusive.

Sessions based

In this case, access to the gym is determined by the number of classes a member can sign up for. Additionally, we can limit the validity of a membership to a specific time.
Example: membership for 4 entries valid for one month. After buying such membership, a member can sign up for 4 classes within one month from the purchase.

IMPORTANT: Entries available an the membership are collected at the time of signups for classes. In case of a sign out from the class, the entry will be returned to the membership.

Creating a membership

To create a new membership, we have to click the "Add new membership" button in the Memberships tab.

Basic info:

Name - the name of the membership

Price and VAT - Gross price and VAT

Membership type - we can choose whether the membership will be time based or sessions based.

If we choose time based, we will get the possibility to set up how long it will be valid (how many days or months)



In this case, we will also see the option of setting membership continuity. I will explain what membership continuity is by using an example.

A member has monthly membership valid until 10th April.

The member appears in the gym on 16th April and buys a new membership then.

If the membership is continuous, the new end date is 10th May - one month from the end of the last membership.

If the membership is not continuous, the new membership end date would be 15th May.



From the 1st day of the month - If this is enabled, the continuous membership will always be arranged so that it begins on the first day of the month and ends on the last day.

In the case of a gym member registration, e.g. on October 20, the system will calculate the first period as if it lasted from October 20 to October 31 and automatically set a discount for the first transaction (it is called Prorata).

Membership covered by the contract? - If enabled, we can set how many installments (periods) are in the contract.


The second membership type is Sessions based. Entries are auctomatically counted while signing up for the classes. In case of sign out from classes, the entry comes back to the member's account.



This type of membership can expire after some time. To add a time limit, we have to change No expiration period to Expire after time period.



In this case, the member can sign up for 4 classes within one month from membership purchase.

Advanced settings

Access to - We can determine which classes the membership gives access to. By default, the membership gives access to all of the classes. However, we can define specific classes that members will see in his app.

Example: Membership for kids should give access only to classes for kids.
Example 2: Membership for advanced can give access to some additional classes which not advanced member won't see.

Signups period - defines how many days before a class we allow members to sign up to it.

Weekly signups limit - the option of limiting the number of signups per week.

Example: Membership with the possibility to sign up for classes only twice a week.


Daily signups limit - the option of limiting the number of signups per week.

Wallet state can't be negative to sign up - We can decide whether we allow members with a wallet debt to sign up to classes or not.

Examples

OPEN monthly membership:



8 classes membership, which expires after a month:

Editing memberships

We can edit each membership by clicking the pencil icon next to the selected membership in the Memberships tab.

We have to remember that after adding a new membership we can't change its type. We can't change time based membership to session based membership and vice versa.

Updated on: 12/11/2021