Recurring bookings for classes
Contents:
Introduction
Where to turn it on
Signing up a member for the classes with turned on "Recurring bookings" option
Taking the farthest recurring booking when assigning your member from waitlist to the main list
How to refresh recurring bookings
Browser in an Recurring bookings
Sometimes we want to assign a permanent place in the classes to a member. Usually, when you organize some courses at your gym.
You can enable Recurring bookings in Settings > Modules
We go to the Classes types, we can check which classes have "Recurring bookings" turned on by creating or editing them. We turn it on and click save.
To book in the member for classes we go to the Schedule tab and click the selected classes. Then we click the Book in member button.
After booking in a member for the classes, with turned on recurring bookings option we will see:
After clicking Yes, please, the member will be enrolled for Personal training classes on a specific day and time until the end of his membership.
You can see all of the recurring bookings in the User bookings history (you need to click on the pencil icon next to the member's info and scroll down):
From now on, each time we extend his membership, he will be booked in for specific classes for the next settlement period.
We can edit recurring bookings for the member at the bottom of his profile:
In the case above, the member is enrolled for selected classes each time he extends his membership.
We can delete recurring bookings for a specific member by clicking "X" on the chosen class.
When you manually remove a member from an activity for which they were automatically booked in, the system will skip the date on which you manually removed them.
As you may probably know, system checks the validity of the member's membership in the exact moment of assigning them from the wait list to the main list. And depending of the validity of the membership, system decides if it can book or not member to the main list.
But, if there's a specific amount of the bookings made by the system in the future, we want it to take the farthest booking and give it to the member's pass in the moment of assigning them to the main list from waiting list.
How does it exactly happen?
Member is assigned to automated bookings and has a number of bookings in the future.
In this case, the farthest sign up is on the 1st od January.
Member is booked for a classes waitlist.
Another member cancels the booking from the main list, so there's one seat available.
System takes the farthest entry (in this case from 01/01) and books in the member for the main list.
Thanks to this, member will not miss any classes he wants to attend 🥳
In WodGuru, this type of bookings will be refreshed automatically every Thursday at 4:15 AM. We do give you an option though to refresh them manually :)
You can do it, going into section Reports > Recurring bookings and then clicking the button on the right side "Refresh bookings".
Thanks to this option, you can look for the specific classes and see how many members are booked in for them, or look up the member by his / her name.
You can find it in Reports > Recurring bookings 🩷
💡 You may also want to check out:
Signups for classes
Recurring classes
Automatic and manual cancellation of classes
Introduction
Where to turn it on
Signing up a member for the classes with turned on "Recurring bookings" option
Taking the farthest recurring booking when assigning your member from waitlist to the main list
How to refresh recurring bookings
Browser in an Recurring bookings
Recurring bookings for classes
Sometimes we want to assign a permanent place in the classes to a member. Usually, when you organize some courses at your gym.
You can enable Recurring bookings in Settings > Modules
Turning on recurring bookings
We go to the Classes types, we can check which classes have "Recurring bookings" turned on by creating or editing them. We turn it on and click save.
Booking in a member for the classes with enabled "Recurring bookings" option
To book in the member for classes we go to the Schedule tab and click the selected classes. Then we click the Book in member button.
After booking in a member for the classes, with turned on recurring bookings option we will see:
After clicking Yes, please, the member will be enrolled for Personal training classes on a specific day and time until the end of his membership.
You can see all of the recurring bookings in the User bookings history (you need to click on the pencil icon next to the member's info and scroll down):
From now on, each time we extend his membership, he will be booked in for specific classes for the next settlement period.
We can edit recurring bookings for the member at the bottom of his profile:
In the case above, the member is enrolled for selected classes each time he extends his membership.
We can delete recurring bookings for a specific member by clicking "X" on the chosen class.
When you manually remove a member from an activity for which they were automatically booked in, the system will skip the date on which you manually removed them.
Taking the farthest recurring booking when assigning your member from waitlist to the main list
As you may probably know, system checks the validity of the member's membership in the exact moment of assigning them from the wait list to the main list. And depending of the validity of the membership, system decides if it can book or not member to the main list.
But, if there's a specific amount of the bookings made by the system in the future, we want it to take the farthest booking and give it to the member's pass in the moment of assigning them to the main list from waiting list.
How does it exactly happen?
Member is assigned to automated bookings and has a number of bookings in the future.
In this case, the farthest sign up is on the 1st od January.
Member is booked for a classes waitlist.
Another member cancels the booking from the main list, so there's one seat available.
System takes the farthest entry (in this case from 01/01) and books in the member for the main list.
Thanks to this, member will not miss any classes he wants to attend 🥳
How to refresh recurring bookings
In WodGuru, this type of bookings will be refreshed automatically every Thursday at 4:15 AM. We do give you an option though to refresh them manually :)
You can do it, going into section Reports > Recurring bookings and then clicking the button on the right side "Refresh bookings".
Browser in an Recurring Bookings
Thanks to this option, you can look for the specific classes and see how many members are booked in for them, or look up the member by his / her name.
You can find it in Reports > Recurring bookings 🩷
💡 You may also want to check out:
Signups for classes
Recurring classes
Automatic and manual cancellation of classes
Updated on: 17/12/2024