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Automatic and manual cancellation of classes

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Automatic and manual cancellation of classes


In WodGuru, you can cancel classes manually and automatically.



Manual cancellation


When you take classes off your schedule, you can choose whether you want to CANCEL or REMOVE it.


  1. If you use the "Cancel classes" button, you will see the classes as CANCELLED. The club member will see this classes in the app, but with "Cancelled" note.
  2. If you use the "Remove classes" button, you will see the classes as REMOVED in your schedule, but the club member will not see this classes at all.



After cancellation, members who were booked for those classes will receive an email notification informing them of the cancellation.


Automatic cancellation of classes


Briefly: You set how many people must book a class and how long before it starts this should happen. If the required number of bookings is not met, the class is automatically canceled by the system.


If there are bookings on that class which is canceled automatically, those booked members will be automatically removed from the class and receive an email notification about the cancellation.



How can you do it?


1. Setting an automatic cancellation directly on program


You can set automatic cancellation rules in Settings > Classes types. When you do this, they will apply by default to all new classes created later in Settings > Classes



You can change those settings or turn them off anytime you wish.


2. Setting an automatic cancellation on a class


If there's a reason you don't want to set automatic cancellation on a whole program, you can do it another way around 😉


In Settings > Classes tab, you will have this view while creating / editing classes:



IN THIS EXAMPLE: Assuming the class starts at 8pm, the system will check the number of members at 5pm (3 hours before the start). If at least 2 people are booked in. If not, the classes will be cancelled, and the members (if any) will be cancelled and notified by e-mail about the cancellation of the classes.


The cancellation conditions you set here (minimum number of bookings, check-time) will also be visible in the club member’s app via the “i” icon next to the schedule, along with information about the latest cancellation time and earliest booking time.



  • You can either keep these cancellation settings as default -> taken from Settings > Classes Types -> or change them to custom ones for this specific class if you need different rules



What does the club member see when there are no classes (or all are deleted) on a given day?



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Updated on: 22/10/2025